Minutes

December 12, 2008 
 Roll Call-6:37 pm Starbuck’s Riverpark
 
1.     In attendance:
·         Chicketa Wegley
·         Maria Butler
·         Francine Contreras
·         Tracy Krum
·         Philip Louge and Karen (Justin) Chamberlin e-mailed unable to attend
 
2.     Review of minutes:
·         All officers approved for positions.
·         Accepted minutes first by Francine Contreras, 2nd by Maria Butler.
 
3.     Old Business:
·         Check account needed for Golf Tournament and to pre-sell tickets for reunion.
·         Flyer for golf tournament approved. Tax ID and mailing info on flyer. Need bank info…
 
4.     New Business:
·         DJ- price changed to $650, originally $400 but not discussed with partner before agreeing, possible live band ‘Plum Loco’ as a favor to Merci DelPino will work for $400 (usually charge $1000). Will have CD out that we’ll be able to listen to, band practices by Woodward Park also possible to listen to. (CD by the 1st of the year)
·         Neal Nash is deceased and has been added to the web site. Chicketa wants to add photos of deceased classmates to web page. First by Maria Butler and seconded by Francine Contreras. Passed photos to be added. Looking for photos of Bill Kelly and Felix Lopez.
·         Chicketa Hill-Wegley is updating addresses as they come into web page will send to Tracy Krum who has ledger set up. Maria Butler brought in addresses from those without computers will get another list from Bertha Sauceda. Maria Butler brought in news clippings, pictures from class of ‘79 Tennis Champions …will it be possible to scan clippings into web page. Chicketa Hill-Wegley added features to web page will look into adding these photos to web page. Also to add welcome e-mail to invite people to re-union meetings.
·         Tracy Krum-will push photo after holidays. We need someone who will be reliable so pictures are delivered. Tracy Krum has two places she will be contacting.
·         Tracy Krum, Chicketa Hill-Wegley, and Francine Contreras to set up checking account 4:00 pm 12/17/08 EECU Main Branch on Barstow and Fresno. Three Signatures as a check and balance system.
·         Once checking account set up need to start public announcements. Looking at mid January.
·         Chicketa Hill-Wegley motioned to add Sunday to reunion for family in the park. 1st by Maria Butler, 2nd by Tracy Krum. Passed
·         Keep collecting names and donations for golf tournaments
·         Check e-mails for information and next meeting
 
ADJOURNMENT:  12/16/08 8:15 pm
 
Next meeting January 20, 2009…6:30 pm Riverpark, Starbucks
 
January meeting cancelled
 
February 18, 2009
Roll Call @ 6:41 Riverpark Starbucks
 
1.     In Attendance:
·         Francine Contreras
·         Maria Butler
·         Chicketa Hill-Wegley
·         Tracy Krum
·         Yvonne Razo
·         Steve Bass
 
2.     Review of minutes
·         Minutes read and approved.
·         Accepted minutes first by Tracy Krum, 2nd by Francine Contreras
 
3.    Old Business
  • Checking account opened 2 signatures Union Bank
  • PO box empty-junk mail
  • Golf Tournament canceled
  • Cake lady phone #
  • Getting more addresses…many without internet
 
4.    New Business
  • Yvonne Razo- made cards has been passing out to class members...has web site...reminds them about class reunion..KOODOS
  • Band- possible live band within budget 'Yard Dogs'
  • DJ-still an option
  • Set ticket price: $60 single $100 couple
  • Pay Pal- needs more paper work 1/2 way through
  • Public Service Announcements-KMPH, KJEO, KFSN, KJEO, radio, newspaper....Francine to e-mail TV stations with announcement...all announcements to include web site and mailing address...'looking for Madera High Class of 79 members'
  • Chicketa Wegley was given 2 names to contact for last known addresses for MHS Class 79'
  • Appetizers for meet and greet
  • possible silent auction (Yvonne Razo motioned 2nd by Tracy Krum all agree)
 
5.    Next meeting
  • Flyer for Meet & Greet, Reunion
  • Next Meeting March 10th, 2009 Riverpark Starbucks, 6:30 pm Francine motioned 2nd by Steve Bass all agree.
 
Adjourned 8:19 pm
 
 
March 10, 2009
Roll Call-6:46 pm Riverpark Starbucks
1.     In attendance:
·         Chicketa Hill-Wegley
·         Francine Contreras
·         Odette Del Toro
·         Baltimore Del Toro
·         Maria Butler
·         Yvonne Razo
·         Steve Bass
·         Tracy Krum
 
2.   Review of minutes:
  • Minutes read and approved 1st by Chicketa 2nd by Maria
 
3.   Old Business:
  • Golf Tournament back on; have received some money.
  • Francine-Sent PSA’s to community calendar via e-mail to local TV stations; need to call.
  • Maria-more address coming in, word is getting out about registering on web site...slowly
  • Chicketa-Band reserved: ‘Yard Dogs’ (5-11:30 Sept.25 2009)
  • Maria-Some donations for raffle, still working on getting more…gave list of what we have so far…
  • Chicketa-Pay pal almost there need some more paper work…stay tuned
  • Chicketa-still working on down loading pictures on web site
 
4.   New Business:
  • Put together raffle items on Thursday 19, 2009 at 6:30 pm Maria’s shop
  • Odette-looking into photographer. Making contact with several businesses looking for possible donations.
  • Maria-also looking into a photographer
  • Yvonne-also looking into several businesses for donations, asked for a letter for donation with tax ID.
  • Francine to make letter one for Madera one for more general, e-mail to others
  • No other business until after Golf Tournament…will post next official meeting on web site.
 
ADJOURNMENT:  3/10/09 7:55pm
Next meeting at Maria’s 3/19/09 @6:30
Golf tournament 3/21/09 meet for set up 10:00 am putting begins @11:30
 
May 16, 2009
Roll Call-9:40 am Madera
 
1.    In attendance:
  • Chicketa Wegley
  • Maria Butler
  • Francine Contreras
  • Tracy Krum
 
2.    Review of minutes:
  • Accepted minutes first by Tracy Krum, 2nd by Maria Butler.
 
3.    Old Business:
  • Maria paid for making deposit on MMGC
  • Mail –junk mail
  • Mailer printed Tracy Krum to address
  • Menu set/decorations picked

Registration: 5-6pmDinner: 6-8pm {final count needed 1 week before} buffet style so people can eat when ready/no host bar

Dance: 8pm-12am {decide if band will be on patio or inside}
 
  • Hampton Inn-looked at rooms to block out for reunion…prices to follow
  •  Look at Meet & Greet (Lasgoity Winery- will hold about 50 people)…see how many will attend
 
4.    New Business:
·         Meet & Greet charge-what will that include…is there another option?
                  Possible conference room
                   Look into Vinyard?—is there still time…
                   Any ideas from Chamber of Commerce
                   Ideas from attendees
·         Security guards needed 2 if less than 200, 3 if more than 200.
·         Tracy to check with her contact
·         Chicketa to check her contact
·         Photographer- need to check set up and costs-photographer to take care of money
·         Copy of pictures class of ‘79
·         Still need to pay Chicketa for PO Box and Web site
 
ADJOURNMENT:  5/16/09  1:15 pm
 
Next meeting May 21, 2009…5:30 pm 5 Medical
 
May 21, 2009
Roll Call-5:49 pm
 
1.     In attendance:
  • Chicketa Wegley
  • Maria Butler
  • Francine Contreras
  • Tracy Krum
2.    Review of minutes:
  • Accepted minutes first by Maria Butler, 2nd by Chicketa Wegley.
 
3.    Old Business:
  • Owe Chicketa money for web page and P.O. Box
  • Mail –junk mail
  • Mailer printed Tracy Krum to address
  • Menu set/decorations picked/
    Registration: 5-6pm
    Dinner: 6-8pm {final count needed 1 week before} buffet style so people   can eat when ready/no host bar
    Dance: 8pm-12am {decide if band will be on patio or inside}
  • Hampton Inn-looked at rooms to block out for reunion…prices to follow –possible to use   conference room for Meet & Greet
  • Look at Meet & Greet-Edgar’s Italian Restaurant
  • Madera Chamber of Commerce –welcome bags for Meet & Greet
  • Security guards needed 2 if less than 200, 3 if more than 200.
  • Tracy to check with her contact will know by next meeting
  • Chicketa to check her contact no can do.
  • Photographer- need to check set up and costs-photographer to take care of money. Will make appointment for conference call for next meeting (Maria)
  • Copy of pictures class of ’79-pick up card stock white-red for backing --use all 4 years of annuals.
 
4.    New Business:            
·         Meet & Greet charge-what will that include…do we want to use PayPal?
·         Possible conference room
·         Edgars—room holds 80 people two plans to choose from
                          Plan A-$10 per-person includes calamari & shrimp appetizers ($75 holds room and taken off total) can order from menu
                          Plan B- $75 for room includes and veggie tray appetizers’…can order from menu
·         Ideas from attendees
·         Memory Board
·         Poster size 10yr. picture
 
ADJOURNMENT:  5-21-09 ---7:56pm
 
Next meeting June 18th, 2009…5:30 pm 5 Medical
Bring scissors